Administrative Assistant Full-time Job

8 months ago Admin / Office Vancouver   167 views
Job Details

About this team

Reporting directly to the Director, Technology Business Operations, the Office Administrator has a vital role in the success of lululemon’s Technology organization. This position will support the day to day demands of the Vancouver-based members of this high energy, fast paced team.

A day in the life:

  • Responds to inquiries from members of the Technology team or refers them to the appropriate destination
  • Orders Technology department office supplies and maintains the organization and distribution of these supplies
  • Coordinates incoming and outgoing Technology mail/couriers
  • Assists with set-up of new Technology team hires in respect to seating assignments, desks, chairs, etc.
  • Maintains seating charts, email distribution lists and other communication channels for Vancouver-based Technology staff
  • Sends out informational communications to Technology teams
  • Manages requests and resolves scheduling conflicts for Technology meeting rooms
  • Monitors and ensures availability of Technology executive parking spaces
  • Provides on-the-ground support to the Technology Senior Leadership team when they are working out of the Vancouver offices
  • Serves as a primary point of contact in Vancouver for Seattle-based Technology administrative staff
  • Liaises with the building receptionist and facilities team on requests as needed

Qualifications:

  • Minimum 1 year experience in a similar role
  • Excellent communication skills – verbal and written
  • Extraordinary customer service, organizational and time management skills
  • Intermediate knowledge of MS Office applications with current Outlook experience
  • Responsive problem-solving skills
  • Excellent team player, as well as ability to work independently
  • Ability to handle multiple tasks in a fast-paced changing environment

Must haves:

  • Acknowledges the presence of choice in every moment and takes personal responsibility for their life.
  • Possesses an entrepreneurial spirit and continuously innovates to achieve great results.
  • Communicates with honesty and kindness, and creates the space for others to do the same.
  • Leads with courage, knowing the possibility of greatness is bigger than the fear of failure.
  • Fosters connection by putting people first and building trusting relationships.
  • Integrates fun and joy as a way of being and working, aka doesn’t take themselves too seriously.
Company Description
Lululemon makes technical athletic clothes for yoga, running, working out, and most other sweaty pursuits.