JOB DESCRIPTION: ACCOUNTING ASSISTANT (Payroll/Human Resources)
GENERAL SUMMARY
Provides administrative assistance and support to the Business Manager with Payroll, Human Resources, and record keeping.
ESSENTIAL JOB FUNCTIONS
1.Prepare payroll information
2.Process and distribute bi-weekly payroll
3.Make weekly/monthly reports to various state agencies
4.File State and Federal quarterly tax filings
5.Generate W-2 and 1095 forms for employees
6.Organize and Maintain employee benefits (Human Resources)
7.Prepare Open Enrollment letter, as well as assist with the yearly Health Fair in April
8.Process Open Enrollment period for retirees on Medicaid Supplement plans
9.Assist in preparation & organization of all aspects of health insurance enrollment and billing on a monthly basis
10.Assist in the response to Open Records requests
11.Assist Business Manager in preparing recommendations and reports for Labor Negotiations. Negotiations Subcommittee, and Superintendent
12.Placing and answering phone calls
13.Create and maintain confidential records
14.Participates as member of Mass Bay Health Care Trust to manager District Health Insurance
KNOWLEDGE, SKILLS AND RESPONSIBILITIES
1.Knowledge of generally accepted accounting principles
2.Strong working knowledge of business fund accounting, payroll accounting and Massachusetts Human Resources and Labor Regulations
3.Strong computer skills including Microsoft Office
4.Ability to perform accounting procedures required of a governmental agency
5.Ability to use office equipment effectively
6.Ability to perform high level mathematical computations and balance accounts
7.Strong bookkeeping skills
8.Ability to process and appropriately maintain sensitive, confidential material about employees
9.Strong verbal and written communication skills, including proper use of grammar
10.Ability to exercise discretion appropriately, work independently, and carry out complex assignments with general instructions
11.Ability to interact appropriately and in a positive manner with District Committee, students, parents, staff and public
12.Knowledge of/or ability to learn and understand State and Federal reporting and record keeping requirements applicable to the District
PHYSICAL AND MENTAL REQUIREMENTS
1.Must be able to prepare and read documents and use computer and other office equipment
2.Must be able to communicate by telephone and in person
3.Extended sitting, use of computer and other office equipment, bending, filing, extended concentration, lifting of some boxes weighing up to thirty-five pounds
Note: This Position Description described the general nature of the work to be performed by an employee in this position and is not intended to be an exhaustive list of all responsibilities or skills required. The employee must also carry out such other appropriate responsibilities as may be assigned by the Business Manager and/or Superintendent.
This is a non-union salary, full-time, full year postion.