The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:
Once a recruitment has closed, applications will no longer be accepted. If you need assistance or have questions regarding the application process, please contact Human Resources at (702) 895-3504 or unlvjobs@unlv.edu
Job Description
University Police Services, Southern Command invites applications for Administrative Assistant IV, [R0140933]. We appreciate your interest in employment at our growing division.
ROLE of the POSITION
Under direction, this position will perform a variety of administrative tasks in the Business Services section of University Police Services. These tasks will include but not be limited to reviewing information in automated records, police reports, case files, legal documents, and other documents and filing for accuracy and completeness; obtaining additional information and making corrections to reports and files when necessary; collecting and compiling information from police reports, court reports, and legal documents and forwards information to the appropriate departments, divisions, and outside agencies; maintaining and creating departmental files and records related to criminal justice matters; researching missing and rejected reports and notifying appropriate personnel; classifying Incident/Crime Reports per UCR definitions.
This incumbent provides fingerprinting services to applicants within the Police Department, members of the general public, and persons required by law to register as Convicted Persons and/or Sex Offenders and submits the hard copy cards to the appropriate agencies. They will be required to maintain the fingerprint request logs and archives those logs annually.
This incumbent with also assists with Clery Act compliance needs including reviewing daily crime reports received through the records management system, shift briefing reports, and those received from campus security authorities for the University of Nevada, Las Vegas, the College of Southern Nevada, and Nevada State College. They will be required to evaluate reports to determine if a Timely Warning may be necessary and reports findings to the Clery Compliance Coordinator. This includes completing daily crime log entries for each applicable campus as necessary and assisting the Clery Compliance Coordinator with publishing statistics in the annual security reports for UNLV, CSN, and NSC. Provides Clery act training for department personnel. Provides Clery act compliance guidance to Vice President of Public Safety Services in the Clery Compliance Coordinators absence.
This incumbent must have strong verbal and written communication skills, customer service orientation, excellent management and organizational skills, excellent communication skills, ability to multi-task, and problem solve.
This position will assist with the effective implementation of policies and procedures within University Police Services, while ensuring compliance with University, College, State, and Federal laws and regulations. It will also assist with the implementation of programs/events designed to successfully acquire and retain top talent for all department positions. This position will act as an advocate, representing University Police Services in a positive and professional manner to the external community and positioning the department as an employer of choice, internally and externally. This position will also work collaboratively with all Command staff in overseeing various administrative related tasks as assigned.
DEPARTMENT INFORMATION
The department is a full-service police department comprised of patrol operations, administration, police dispatch and a detective division. Services include a canine program, walking and bicycle patrols, and a pro-active, selective traffic enforcement program and takes a leadership role in preparing the University to respond to large-scale crises and events. The department consists of 80 employees (42 full-time sworn officers, 10 sworn part-time, 8 non-sworn part-time, 24 students, and 20 full & part-time civilian support staff). The patrol area for Police Services encompasses all Nevada System of Higher Education facilities in the Las Vegas Metropolitan area. For more information, please visit: https://www.unlv.edu/police.
PROFILE
The Nevada System of Higher Education (NSHE) was established in 1865 and is currently comprised of two doctoral-granting universities, a state college, four comprehensive community colleges and one environmental research institute. The public system of higher education in Nevada is governed by the Board of Regents serving over 100,000 students and 15,000 employees.
University Police Services, Southern Command, is a full service category I law enforcement agency that serves the University of Nevada, Las Vegas, the College of Southern Nevada, the Desert Research Institute and Nevada State College. The department consists of 163 employees and has responsibility for the public safety needs of 80,000 students, faculty and staff over an 800 square mile service area. Law enforcement operations consists of 80 full and part time sworn peace officers, a full service 9-1-1 Center, K-9 operations; emergency management operations with a fully functional EOC and oversight of major special events hosting more than a million visitors a year to various events.
Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report’s annual listing of the nation’s most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.
For more information, visit us on line at: https://www.unlv.edu/police
COMMITMENT to DIVERSITY
The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.
REQUIRED QUALIFICATIONS
Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above.
∗ Pursuant to NRS 284.4066, some positions in this series have been identified as affecting public safety. Persons offered employment in these positions, must submit to pre-employment screening for controlled substances.
PREFERRED QUALIFICATIONS
Strong customer service orientation, Excellent management and organizational skills, Excellent communication skills, Ability to multi-task, Problem solving skills, Confidentiality
Strong proficiency in Microsoft Office suite programs specifically: Excel, Word, and PowerPoint
NOTE TO APPLICANT
This position requires that a criminal background check be conducted on the candidate(s) selected for hire.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
Schedules are subject to change based on organizational needs.
SALARY
Grade 29 Step 1, salary $45,184.32. "Step" means the number assigned by the Division of Human Resource Management to identify a specific rate of pay within a grade. Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.
Generous compensation packages, separate paid time off for annual and sick leave, and holidays
Excellent health insurance including medical, dental, and vision
No state income tax
Comprehensive retirement plans and voluntary benefits programs
Tuition discounts at Nevada System of Higher Education (NSHE) schools
Tuition discounts for spouses, domestic partners, and dependents
PERKS
Flexible work schedule (depending on your department)
Employee recognition and appreciation programs
UNLV athletics ticket discounts
Employee discount at UNLV’s Student Wellness Recreation Center
Statewide employee purchase program discounts
RebelCard discounts on and off campus
Wellness programming for all UNLV faculty and staff at no cost
HOW TO APPLY
THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED.
Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veteran’s status.
Attach ALL documents in the CV/Resume attachment section when applying.
Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete.
This recruitment will remain open until filled. Materials should be addressed to UPD Search Committee and must be submitted through Workday, as we do not accept emailed materials. For assistance with the application process, contact Sr. HR Business Partner at (702) 895-4889 or kelly.scherado@unlv.edu.
SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES
UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the “Find Jobs” process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, <“R0140933”> in the search box.
If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.
EEO/AA STATEMENT
The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible.
TITLE IX STATEMENT
The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University’s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Box 451062, Las Vegas, NV 89154-1062, Frank and Estella Beam Hall (BEH) Room 553, Telephone: (702) 895-4055; Email: titleixcoordinator@unlv.edu, or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: OCR@ed.gov; or to both.
Information pertaining to the University’s grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.
SAFETY AND SECURITY STATEMENT
UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.
JOB CATEGORY
Classified
NoFull-Time Equivalent
100.0%Required Attachment(s)
Resume and Reference
Posting Close Date
04/15/2024Note to Applicant
This position may require that a criminal background check be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.
References will be contacted at the appropriate phase of the recruitment process.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.
All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided).
Recruitments that provide a work schedule are subject to change based on organizational needs.