Billing & Administrative Coordinator – Major Projects & Construction (MPC) – Melbourne

The role

We are currently seeking an experienced administrator to join our MPC team as a Billing & Administrative Coordinator on a fixed term contract until April 2026. In this specially designed role, you will be an instrumental part of our business advisory team and will be responsible for managing billing processes, fee proposals for our legal tenders, fee and budget reports and matter administration in relation to MPC's key clients.

Our Melbourne MPC team is a high-profile market leader.  We have a friendly, positive team culture, and we provide a challenging and collaborative workplace.

Key responsibilities

In this busy and varied role, you will be responsible for providing high quality and efficient service in relation to billing, client reporting and matter set up and administration, including;

• managing all aspects of matter set up and administration, including implementation of rates, budget tracking and monitoring of value add activities and discounts
• all aspects of invoicing including write-off, monitoring of daily caps and phase/matter based estimates/capped fees), cancellation and query resolution
• assisting with estimating costs, both in relation to new work and increases in current matter estimates
• providing regular matter reporting to clients and internally, including fortnightly WIP status reports and monthly matter/client reporting; and
• providing other administrative support on as "as needs" basis.

Skills & Experience

To be successful in this role, you will have:

• a minimum of 3 years' relevant work experience within billing and administration;
• experience in a legal and/or similar professional environment (desirable but not essential)
• intermediate MS Excel skills and competence with other Microsoft Office applications
• intermediate use of a Practice Management System (Aderant Expert advantageous)
• the ability to work through high volume transactions with great accuracy and diligence (particularly at month end)
• highly developed organisational skills with a strong attention to detail
• ability to communicate effectively with stakeholders of varying seniority
• qualifications in business or finance related disciplines (Accounting Certificate/Diploma of Accounting) (preferable)

In addition to this, we're looking for a resilient, self-starter; someone who is able to work autonomously and is focused on attention to detail and providing outstanding service to our clients.

The Major Project and Construction team

The Major Projects and Construction team is one of the largest dedicated construction practices in the Asia Pacific region, working on some of the most significant infrastructure and procurement projects in the region.

With unrivalled experience across all traditional and collaborative contracting models, we advise the full spectrum of participants (from owners, developers and project sponsors to Federal, State and Local Government agencies, financiers, project managers, consultants and contractors) and work closely with our clients on every stage of a project, from procurement through to delivery.  We know and understand the practical, as well as the purely legal, aspects of what all participants in major projects want to achieve.

How to Apply?

We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.

Consultant Contact Details

Accessibility and Inclusion

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to recruitmentsupport@claytonutz.com.

For more information on Clayton Utz, please visit www.claytonutz.com or follow us on LinkedIn here.

Agency submissions

Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.