Capital Finance Admin Assistant

Job Title                     Capital Finance Admin Assistant

Function:                   Finance & Trading

Location:                   Leeds / Hybrid

Contract type:           Permanent

Salary:                        £27,500 with potential to rise to £30,555 over 3 years

Closing Date:             Monday 14^th October 2024

NHS Supply Chain currently has an opportunity for a Capital Finance Admin Assistant to join our team during an exciting period of transformation, working to make it easier for the NHS to put patients first.

Working as part of the Financial Control team, the Capital Finance Admin Assistant is responsible for transacting supplier & customer invoices ensuring they are processed efficiently to replenish the fund cash flow.  Working closely with the Operations and Transport teams to manage capital stock at the external depots and ensure seamless delivery to the end customer. Working efficiently with Operations and our Suppliers is critical to ensuring lifesaving Capital Equipment can be delivered as quickly and safely as possible to our front-line NHS staff

Every day you will … 

• Monitor and analyse data using established finance systems and protocols.


• Find the most effective ways to respond to routine functional inquiries. This involves following procedures and processes.


• Develop knowledge and understanding of the organisation's policies and procedures and relevant regulatory codes and codes of conduct to ensure own work adheres to those standards.


• Contribute to reviewing existing operations in your area of work, and supporting in generating new ideas to assist in identifying continuous improvements.


• Support the implementation of financial systems process changes and enhancements.


• Maintain accurate records, case notes, and case files, by defined requirements and procedures, to ensure that information is accessible and auditable.


• Respond to and record day-to-day incidents with suppliers and respond to routine queries from suppliers and internal customers in a timely manner to enable delivery of the agreed services and supplies.

What can we offer you?

We want to reward you for your passion, enthusiasm, and hard work so we offer much more than a competitive salary:

• Hybrid working opportunities, giving you the flexibility to work collaboratively in the office and remotely.  


• We recognise our employees' hard work and contributions with annual bonus schemes, long service, and VIP colleagues awards. 


• 27 days holiday plus bank holidays, with the option to purchase an additional 5 days.


• We are dedicated to your development, through in-house training, support, and access to external qualifications to maximise your potential.


• A focus on your well-being offering 1 day of paid well-being leave and free access to the 24/7 Employee Assistance Programme


• Generous pension scheme (with us contributing 12% when you contribute 6%)


• Access to our Flexible Benefits Scheme, where you can choose from a variety of benefits such as Life Insurance, Critical Illness Cover, Income Protection, Health Cash Plan, Dental Insurance, and additional pension contributions that suit you.


• 2 days of paid volunteering leave allowing you to give back to your community. 

NHS Supply Chain, who are we?

Our role is to support the NHS to save lives and improve health. We are a part of the NHS family, and our role is to source, deliver and supply healthcare products, services and food for NHS trusts and healthcare organisations across England and Wales.

We serve every NHS Trust and operate a national network of distribution centres, managing relationships with more than a thousand suppliers and delivering more than 8,000,000 orders each year to more than 17,000 locations. Doing all of this on behalf of the NHS gives NHS staff more time to focus on their main priority of providing excellent patient care.

What skills will help you thrive in this role?

• Previous experience working in a busy Finance environment.


• The ability to work in a high volume Finance Department


• Excellent Excel skills with the ability to create pivot tables and VLOOKUPs


• GCSE at C grade or above in Maths and English.

Want to develop your career with the NHS Supply Chain? Then apply below or reach out for an informal discussion about the role in confidence by emailing us at Careers@supplychain.nhs.uk 

Our Inclusive Commitment

At NHS Supply Chain, we are committed to building an inclusive environment where difference is not only valued, but celebrated, giving everyone the opportunity to thrive in their career. Developing our people is key to our success, so if this role sounds like the right next step in your career but your experience doesn’t match perfectly with the job advert, we encourage you to still apply.

Struggling to complete our application form, and require additional support? Reach out to our Talent Acquisition team at careers@supplychain.nhs.uk who will be happy to help you with alternative ways to apply.