Director of Human Resources and Finance
Daystar Academy
Full-time
On-site
Chicago, Illinois, United States
Human Resources (HR)/Recruitment
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
Title: Director of Human Resources and Finance
Job Type: Full Time Position
Reports to: Head of School
Required: Bachelor’s degree in business or related field and at least five years of experience of in an administrative role
Work Days/Hours: 7:30am-3:30pm Monday-Wednesday & Friday; Thursday 7:30am- 4:30pm
Job Summary: The Director of Human Resources and Finance is a school adminstration role responsible for overseeing and managing the organization's HR and financial operations. This position plays a critical role in driving strategic initiatives related to talent acquisition, employee engagement, compliance, and workforce development, while also ensuring sound financial planning, budgeting, forecasting, and reporting.
All Staff Responsibilities:
- Provide a safe school environment, indoors and out, per directives regarding building operations (keys, fobs, alarm codes), the Daystar Distinctives and Responsive Classroom practices
- Participate in a brief staff prayer to start the day at 7:35 sharp on Monday through Thursday in the Gathering Place
- Participate in school engagement events to promote positive school culture
- Complete arrival and dismissal duties as assigned
- Fulfill essential job functions based on one’s specific job description; and during times of school drills or emergencies, assist others as able
- Be on time, appropriately dressed and ready for work at assigned days/times
- Adhere to all of the requirements outlined in the Staff Handbook and comply with the school policies
- Be an excellent ambassador of Daystar Academy at all times
Essential Job Functions Relative to role as Director of HR:
- Collaborate with the admin team to understand the organization’s goals and strategy related to staffing, recruiting, and retention
- Plan, lead, develop, coordinate, and implement policies, processes, training, initiatives, and surveys to support the organization's human resource compliance and strategy needs, which includes workplace culture and climate
- Oversee the administration of human resource programs including, but not limited to, compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development
- Manage and administer staff payroll through ADP payroll system
- Oversee and monitor staff absences and tardies in collaboration with the Office Manager
- Identify staffing and recruiting needs; develop and execute best practices for hiring and talent management
- Monitor and ensure the organization’s compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews and modifies policies and practices to maintain compliance
- Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law; applies this knowledge to communicate changes in policy, practice, and resources to the admin team
- Develop and implements departmental budget, including staff salaries each fiscal year
- Facilitate and/or coordinates professional development, training, and certification activities for staff
- Oversee assignment of CPDUs set up on ISBE and provide proper documentation
- Write and revise job descriptions and work agreements
- Develop, review and revise program policies and procedures, including the employee handbook
- Manage recruitment, onboarding, development, retention and separation of employees.
- Create and implement ongoing performance management system (i.e. evaluation process) in collaboration with the admin team
- Conduct and coordinate interview selection process and screening interviews
- Acquire background checks and employee eligibility verifications
- Implement new hire orientation and employee recognition programs
- Handle employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff
- Coordinate training requirements for staff in collaboration with directors of programs
- Co-lead Crisis Management team, update Crisis Manual and train all staff on crisis prevention and management
- Maintain employees’ files in compliance with Illinois State Board of Education and the law
- Attend weekly meetings with the Head of School and admin team
- All other duties as assigned by the Head of School
Essential Job Functions Relative to role as Director of Finance:
- Lead the budgeting process, working closely with the administration team to ensure accurate and aligned forecasts. Monitor and adjust financial forecasts as necessary.
- Prepare and present monthly, quarterly, and annual financial reports to the Head of School, ensuring clarity and actionable insights
- Oversee cash flow, ensuring the organization maintains sufficient liquidity for operations and future growth
- Conduct financial analysis to identify opportunities for cost reduction, revenue generation, and process improvement
- Manage audits and implement necessary compliance practices
- Provide strategic financial guidance to the Head of School and school board for business planning, investments, and long-term financial growth
- Manage school budget, accounts payable, accounts receivable, petty cash and bank deposits.
- Administer staff reimbursement for business expenses.
- Allocate Daystar credit cards to appropriate staff.
- Process requisitions for the procurement of supplies, instructional materials, furniture and equipment.
- Administer and update RenWeb.
- Manage financial aid for Daystar families (FACTS).
- Attend Finance Committee meetings and Board meetings.
- Respond to inquiries concerning school operations
- Act as Head of School designee.
- All other duties as assigned by the Head of School.
Essential Functions Relative to Member of Daystar’s Administrative Team:
- Provide reports to the Daystar Board as requested.
- Serve on schoolwide committees as requested.
- Participate in and assist with planning and implementation of staff wide professional development.
- Participate in regular Administrative Team meetings, providing counsel and insight on areas impacting the school as a whole.
- Participate in planning and management of schoolwide events including but not limited to back to school parent and student events, parent-teacher conferences, holiday programs, learning showcase nights, athletic banquets, middle and high school special events, and 8th and 12th grade graduation ceremonies.
Daystar Academy is a unique community where students are provided with a nurturing learning environment that allows them to explore, discover, and create. We are committed to more than academic excellence. Our curriculum allows students to engage with subject matter in experiential ways and promotes curiosity, problem solving, and respect of differences in thought and opinion. We foster a beautifully diverse student body that is made up of a variety of cultural, ethnic, and socio-economic backgrounds. Our goal is to build a school community that reflects the diversity of the city and God’s Kingdom.
Daystar’s mission is to empower students to impact the world through a faith-based, culturally-engaged, globally-minded education. Our vision is to transform Chicago and the world by educating and empowering our students to live out the values of the kingdom of God.
Daystar’s mission is to empower students to impact the world through a faith-based, culturally-engaged, globally-minded education. Our vision is to transform Chicago and the world by educating and empowering our students to live out the values of the kingdom of God.