Educational Visits and Extracurricular Administrator
Sir Robert Woodard AcademyEducational Visits and Extracurricular Administrator
Permanent/Term Time + inset days and 5 additional days
20 hours per week – Monday to Friday, 4 hours per day
Actual Starting Salary: £11,457pa.
The School:
The Sir Robert Woodard Academy, part of the Woodard family of schools, is a thriving 11–18 Academy serving primarily the students of Lancing, Sompting and West Shoreham, though we welcome students from all surrounding areas. We are committed to ensuring that every student is known and nurtured and is provided with teaching and learning experiences that allow them to fulfil their potential.
Quotes from full Ofsted inspection report October 2021: Rating of “Good” in all areas:
"The school is a calm and orderly place for pupils to learn….Pupils treat each other with respect … low-level disruption is rare."
"Pupils, parents and carers feel proud of their school…one parent told us ‘we are really impressed with the school, the ethos and the staff’.”
The Position:
The Sir Robert Woodard Academy provides extensive opportunities for learning outside of the classroom, and extracurricular activities. Within any academic year there are multiple day visits and residential trips, each one requiring complex and detailed administrative support. In addition, the academy runs a full programme of extracurricular enrichment activities. Some of these events happen within a regular calendar cycle, and some are new and unique opportunities that require setting up from the beginning.
It is important for the Educational Visits and Extracurricular Administrator to work closely and effectively with teaching staff to ensure the successful outcome of each trip. You will be able to articulate and sensitively deal with a variety of situations with teachers, pupils, parents and a variety of other professionals both in the UK and abroad. The ability to be clear and assertive whilst remaining calm, composed, tactful and flexible will be essential. Liaising with parents and pupils to ensure their happiness and welfare on the trips is also important as some children will require special assistance and extra organisation to enable them to go on a particular event.
The key responsibilities of the Educational Visits and Extracurricular Administrator will be for the administration, organisation and smooth running of all trips and educational visits that take place in school, and all extracurricular activities that occur outside of the core school hours. This is a busy and varied role and requires someone who is excellent at multitasking and can stay calm under pressure, whilst being able to make informed decisions. The post also requires a flexible approach in terms of work, changes and participation, and therefore the ability to act on one’s own initiative, where appropriate.
The position is permanent: during term time, all inset days, plus five additional days through the year. Please review the job description for further details on the role responsibilities.
Hours: 20 per week, Monday to Friday, 4 hours per day
Salary: Actual starting salary £11,457pa
Benefits:
- Paid annual leave (same pay each month, including during school holidays);
- Free employee wellness programme and onsite wellbeing support
- Free use of on-site fitness suite
- Generous employer contribution pension scheme of 21.5%;
- Free on-site parking and easy access to local public transport;
- Cycle to work scheme;
- Flu jabs.
The Person:
At SRWA, our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with wellbeing support, coaching, mentoring and a wide range of top-quality training and CPD programmes delivered at every level up to senior leadership.
A Staff Well-being survey in June 2024 revealed our staff consider these areas ‘outstanding’:
Staff morale, workload and job satisfaction
Appreciation of staff achievement/contribution
Opportunities for staff to develop.
The Sir Robert Woodard Academy requires an enthusiastic and committed colleague to administer educational visits and extracurricular activities for all year groups, including sixth form. The ideal candidate will be a highly skilled administrator with excellent attention to detail and organisation skills. Applicants should be able to prioritise effectively, manage a varied workload and meet multiple demands and deadlines. They will also need to be able to work under pressure, whilst remaining patient, polite and calm at all times. The successful candidate will have excellent interpersonal, written and oral communication skills with the ability to field all enquiries with speed, tact and efficiency. They will have the ability to follow tasks to completion through strong time management skills and will be a team player who can take direction and work in cooperation with staff across a diverse workforce. The successful role holder will have good financial acumen, numeracy skills and a high level of IT skills (including good proficiency with Excel) and be able to evidence GCSE passes in English and Maths. Finally, an understanding of the need for sensitivity, confidentiality and knowledge of GDPR is essential.
Our commitment to Safeguarding and Equal Opportunities:
The Academy is committed to safeguarding and promoting the welfare of children and expects all staff to share in this commitment. All posts will be subject to safeguarding and vetting checks, including the receipt of two satisfactory references – one from a current employer. Shortlisted candidates will be asked to complete a criminal record self-declaration form and to give consent to an online check. Successful applicants will be required to undertake an Enhanced Disclosure & Barring Service (DBS) Check, therefore individuals on the children’s barred list (and adults barred list where relevant) should not apply. There is a six month probation period for all post-holders.
Application Process:
If you are interested, please apply online before the closing date* demonstrating how your skills and experience meet the essential requirements of the role. CVs alone will not be accepted.
Closing date: 8/12/2024
Interview date: 13/12/2024
*Please note we reserve the right to interview and appoint any strong candidates applying before the deadline has passed and to close the advert at any time before the deadline date, should a sufficient number of strong applications be received. If you are interested then you are advised to apply early.