Job Summary

This position will be 100% remote. Candidates must reside in one of the following states only: NC, CA, FL, NY, GA, MD, SC, TN, TX, VA, Washington DC, PA, NJ, MA, IL, MT, HI, CO, AZ, CT, IN, MI, ME, NH, OH, WA

Pre-award activities include assisting departmental faculty in the development, preparation, and submission of grant proposals and clinical study financial and contract start-up. The GCA is responsible for ensuring all proposals meet agency and university guidelines and deadlines, and are entered and routed for institutional review in a timely manner. Post-award activities include detailed reconciliation of project financials, preparing complex financial reporting for investigators and business managers to assess whether a project is on target or if adjustments are needed, processing rebudgets, renegotiating industry funding, and project closeout. This position will focus primarily on post-award management.

Duties and Responsibilities

• Manage assigned projects and financial project portfolios.
• Prepare, coordinate and review certain administrative proposal elements (biosketches, facilities & resources, etc.) for consistency, accuracy, and completeness.
• Monitor compliance with agency and University regulations regarding submission; verify all financial information to include application of the appropriate overhead rate for the project.
• Review sponsored projects through internal routing system for institutional/school level review and approval.
• Manage budget, reporting and compliance timelines through the lifecycle of the project.
• Ensure understanding of the current fiscal performance of studies and identify areas of concern that need resolution. Advise PI on budget adjustments and revisions necessary to meet the sponsor requirements.
• Establish sub-recipient financial and reporting requirements; coordinate issuance of sub- agreements with institutional/school offices.
• Review, evaluate, and reconcile costs related to study participant enrollment
• Reconcile monthly budget reports and inform PI of corrections/adjustments that have been made. Identify the need for cost transfers from budget reconciliation; submit cost transfers. Prepare and submit requests for re- budgeting/modifying the funded project budget.
• Reconcile and close all sub-recipient budgets and obtain all sponsor-required reports.
• Apply federal and university rules to management of effort allocation appropriately for individuals with salary support from federal awards.
• Ensure proper recording of revenue associated with all studies; apply revenue management standards; manage any overdrafts in line with unit procedures and institution guidance.
• Monitor compliance with agency and institutional/school regulations regarding reporting.
• Closeout all funded projects consistent with university process and timelines.
• Perform other duties as assigned to ensure efficient and effective research support in the Department of Medicine.

Minimum Education/Training Job Requirements

• Bachelor’s degree or 3 years of relevant experience
• Working knowledge of OMB Circulars and other pertinent external regulations
• Knowledge of grant funding policies and procedures and applicable local, State, Federal and institutional regulations
• Knowledge of Duke financial management systems with experience in research administration is preferred
• Successful completion of the Research Administration Academy (RAA) is expected. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start date. The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review process.

Job Skill Requirements

• Ability to develop, interpret, and analyze complex policies and procedures
• Ability to monitor and maintain compliance with Duke, Federal and sponsor regulations.
• Ability to utilize questioning, analysis, synthesis, interpretation, inference, inductive and deductive reasoning, intuition, application and creativity.
• Ability to remain flexible to meet constantly changing and sometimes competing priorities
• Ability to communicate effectively and attention to detail is imperative in this role