Project Administrator

Location: Victoria, BC

Start Date: Immediately

Salary: $45,000 - $65,000 (dependent on experience)

Specializing in structural engineering, building science, structural restoration, structural glass and façade
engineering, and parking facility design and restoration, RJC Engineers is one of North America's leading
engineering firms. With a staff of more than 500 employees across eleven locations in the country, we offer
highly personalized service at the local level, backed by the expertise, depth, and resources of a large national
firm.

We take pride in our ability to balance creativity with practicality to help our clients achieve their vision. To us,
creativity means working collaboratively to find distinctive and effective solutions for every project, developing
new techniques and processes when necessary, and knowing how and when to adapt proven methods while
applying the most beneficial technology. Creativity begins with the ingenuity of our people.
We foster a culture of learning and skill development, helping our team members fulfill their potential through
coaching, teamwork, challenging work assignments, and open communication. We strongly believe that if you
feel engaged and driven to excel, you will enjoy your daily work experience, resulting in a level of service that
keeps our clients coming back.

Candidate Profile
The Project Administrator will collaborate with Project Engineers to effectively administer and organize our
projects. This role will primarily focus on supporting project execution through all phases, with a particular
emphasis on the construction administration stage. A strong ability to support a team is essential, as is the
capacity to interact and communicate effectively with clients and contractors.

The ideal candidate will possess strong writing and organizational skills, as well as proficiency in software such
as Excel, Word, Newforma, and Bluebeam. Additionally, a proactive approach to continually improving and
refining processes is crucial.

Key Responsibilities
Duties include, but are not limited to:
▪ Respond to external RFPs and assist in proposal writing.
▪ Identify and issue Additional Services Authorizations.
▪ Track outstanding submittals and follow up with clients.
▪ Edit and format technical reports.
▪ Process construction documentation and correspondence daily through Electric Data Management Systems (EDMS).
▪ Collaborate with Accounts Receivable to ensure accurate client billing.
▪ Enter required data accurately and efficiently.
▪ Maintain daily communication with the engineering team.
▪ Upload and download files from FTP sites as needed.
▪ Log all received submittals, RFIs, SSIs, reports, and related documents.
▪ Establish project template spaces to systematically track all documentation throughout each project's lifecycle.

Professional Qualifications

Education:
▪ Degree or diploma in administration, project management, or a related field.

Experience:
▪ 1–3 years of experience in administrative work, with preference given to candidates familiar with the A/E or construction industry.
▪ Proficiency in Bluebeam and Newforma is considered an asset, along with experience in other EDMS systems.

Skills:
▪ Strong organizational and communication skills.
▪ Ability to work effectively both independently and in a team environment.
▪ Motivated self-starter with a proactive approach.
▪ Excellent multitasking abilities.
▪ Detail-oriented with a focus on accuracy.
▪ Proficient in maintaining an organized file structure for all documentation.
▪ Experience collaborating with document controllers to develop and maintain procedures.
▪ Background in financial management or accounting is a plus.

Are you someone who exhibits our core attributes?
▪ Creative Mindset: Ability to generate innovative and diverse ideas.
▪ Proactive Approach: Initiative to seek opportunities for growth and improvement.
▪ Supportive Teamwork: Commitment to fostering an inclusive and respectful work environment.
▪ Trusted Advice: Demonstration of integrity and reliability.
▪ Lead With Purpose: Empower and support others in reaching their full potential.

What can we offer you?
▪ An inspiring workplace that supports its people and recognizes outstanding work.
▪ Stimulating and challenging projects, along with development opportunities to help you grow your skills and advance your career.
▪ Becoming part of a supportive and inclusive network where team members help each other reach their goals.
▪ A comprehensive financial rewards program that acknowledges your success, including eligibility for a performance-based bonus and a share ownership program.
▪ An extensive and generous benefits package, including a $1,000 Health Care Spending Account.
▪ A Maternity and Parental Leave Top-Up Program.
▪ Investing in your future: the opportunity to become part of an employee-owned organization and eligibility for RJC’s matching Registered Retirement Savings Plan (RRSP).

Attention Staffing & Recruitment Agencies: RJC Engineers will not pay fees for recruitment activities related to
hiring a candidate unless a written service agreement has been established between a duly authorized
representative of our Corporate Human Resources department and the recruitment/placement firm. Additionally,
to qualify for recruitment fees, all candidate resumes must be submitted to RJC Engineers through our Corporate
Human Resources department. Resumes and profiles sent directly to our managers without the express
agreement of our Corporate Human Resources department will not be considered.