Real Estate Administrative Assistant

Job Overview:

We are seeking a highly organized and
detail-oriented Real Estate Administrative Assistant to join our dynamic team.
The ideal candidate will provide administrative support to our real estate
professionals, ensuring smooth operations and contributing to the success of
our real estate transactions. This role requires excellent communication
skills, proficiency in office software.

Key Responsibilities:

• Provide administrative
  support to real estate agents, brokers, and managers.
  
• Manage and maintain real
  estate databases, including property listings, client information, and
  transaction records.
  
• Coordinate
  property showings, meetings, and open houses.
  
• Occasionally prepare and
  distribute marketing materials, such as brochures, flyers, and online
  listings.
  
• Assist in the preparation
  and review of real estate contracts, agreements, and other legal
  documents.
  
• Handle incoming and outgoing
  communications, including phone calls, emails, and mail.
  
• Procure personalized “thank
  you” gifts for clients.
  
• Ensure cards are being
  mailed/emailed for client anniversaries, holidays and birthdays.
  
• Maintain organized and
  up-to-date filing systems for all real estate documents.
  
• Support the team in
  conducting market research and preparing comparative market analyses
  (CMAs).
  
• Organizing and maintaining the CRM.​
  
• Assist in the onboarding
  process for new clients and ensure all necessary documentation is
  completed.
  
• Coordinate with external
  vendors, such as photographers, inspectors, and appraisers.
  
• Monitor and manage office
  supplies and equipment, ensuring availability and functionality.
  
• Perform other administrative
  tasks and duties as assigned.
  

Qualifications:

• Previous experience in a
  real estate administrative or similar role is highly desirable.
  
• Proficiency in Microsoft
  Office Suite (Word, Excel, Outlook, PowerPoint) and real estate software
  (e.g., MLS systems).
  
• Strong organizational and
  multitasking skills with a keen attention to detail.
  
• Excellent written and verbal
  communication skills.
  
• A proactive attitude
  constantly looking for improvements.
  
• Ability to work
  independently and as part of a team in a fast-paced environment.
  
• Familiarity with real estate
  terminology and processes is a plus.
  
• Professional demeanor and
  strong customer service skills.
  
• Ability to handle sensitive
  and confidential information with discretion.