The Accounts Payable Administrator’s main responsibility is to ensure that payments on behalf of the company are made on time. The AP Administrator is also responsible for validating and processing invoices within expense accounts with a great emphasis on attentiveness and while working under tight deadlines
Duties and Responsibilities
- Validate, calculate, and process invoices in compliance with financial policies and procedures.
- Plan and issue cheque payments to suppliers within specific deadlines to avoid penalties.
- Analyze invoices against purchase orders and journal entries.
- Review requests for payment from suppliers received by email or mail
- Verify, classify, and record accounts payable data and relating documents
- Investigate and identify errors or discrepancies and take the appropriate course of action to correct them
- Obtain information from suppliers and exchange information with team members and interrelated departments, when necessary
- Communicate with suppliers to obtain missing invoices
- Escalate any non-receipt cheques sent to suppliers to issue a stop payment
Experience and Education
- Completion of college or associate’s degree in accounting or business administration
- Experience in accounts receivables and customer service
- Minimum 6 months
Knowledge, Skills and Abilities
- Knowledge in accounting principles and understanding of financial reports
- Verbal and written communication skills. Active listening.
- Telephone and Email Etiquette
- Customer Service Orientation
- Above average mathematical skills
- Attention to Detail, being careful about detail and through in completing work tasks
- Ability to work independently
- Ability to work with high volume of information and ability to arrange data – information ordering
- Cooperation being pleasant with others and displaying a good-natured, cooperative attitude
- Integrity and trust
- Time management and organization skills
- Computer knowledge MS Excel, Outlook, Word, accounting software, Dynamic 365, ERP systems
Working Conditions, Physical Effort and Environment
- Sitting for 8 hours
- Using headset devises
- Making repetitive motions