Branch Administrator – Commercial Construction
Minneapolis, MN
Full time M-F 7:30am – 4:30pm
$26-28/hour
This full time position is responsible for the Office operations of North America’s leading Building Envelope Construction Company in North America. With over 6000 employees and 37 branches, Flynn provides exceptional benefits and opportunities to grow!
What we offer:
· Salary is DOE, competitive
· Medical, Dental, and Vision Insurance
· 401(k) w/ company match
· Short-Term and Long-Term Disability Insurance
· Life and AD&D Insurance
· Paid time off and paid holidays
· Vehicle allowance or company truck
· Flynn University: Education & Leadership Development
Responsibilities of the Branch Administrator include:
* Answer and route all incoming calls; handle multiple lines when necessary
* Greet visitors; provide hospitality, notify appropriate employees of guests, prepare facilities
* Greet employees as they enter the building; make a conscious effort to learn field employees’ names
Timely response to administrative requests
Become the resident expert for local and regional support functions
Code and submit expense reports for Minneapolis branch
Scan and code invoices received
Daily reviewing of all the non-PO’s in Perceptive Content (Software); self-assessment of taxes
Handle all subcontract front-end paperwork, round up all insurance forms, etc. (payment requests- Dynamics)
New vendor set-up
Code and follow-up on credit card receipts daily
Pick up mail and sort; scan appropriate documents to departments (AP, Purchasing, HR)
Maintain communication with incoming and outgoing shipping to confirm receipt/delivery
Additional Duties & Expectations
* Support Workforce Coordinators and Safety for new hire orientations, trainings, certifications, etc.; order lunch in, setup conference room, other assistance as requested
* Manage accounts for building maintenance (lawn service, janitorial, coffee service etc.)
* Assist with travel coordination
* Office event planning (Christmas party, Safety Days, etc.)
* Manage bullpen and rightwing areas; inventory levels for office/printing/shipping supplies, insure office operations run smoothly and uninterrupted straighten and maintain organization regularly
* Manage breakroom area; keep stocked (plates, cups, plastic ware, etc.) throughout day, straighten up chairs, counters, etc., run the dishwasher at the end of each day, unload in the morning, update monthly calendar
* Keep front desk, conference rooms, and other office common areas tidy and presentable
Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including roofing, glazing, waterproofing, and architectural metals. The foundation of our award-winning success is having the right people on our team.
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