Associate Vice President (Administrator III), Human Resources

Job Summary:

The Associate Vice President, Human Resources provides strategic leadership, planning and implementation of organization focused human resources programs for the campus community. As a trusted advisor, the AVP, Human Resources provides guidance on a broad range of operational and strategic initiatives to further the strategic plan of the University. This position is responsible for building and motivating a respected human resources team. This position is responsible for creating comprehensive, integrated human resource management programs, including Workforce analysis and planning; Employment/Talent Acquisition (recruitment); Classification and Compensation; Payroll and Benefits; and assuring compliance with relevant programmatic and reporting mandates.

Under the administrative direction of the Vice President, Human Resources, this position has broad responsibility for developing, reviewing, and maintaining campus policies and procedures that support effective human resources management and fosters an environment of diversity and inclusion, ongoing organizational development, and an innovative engaged workforce. The AVP collaborates with other colleagues in the California State University system, including the CSU Chancellor's Office. The AVP is a trusted advisor to not only the Vice President, Human Resources but to all the Vice Presidents and the President in matters relating to employee engagement, leadership and employee development, compliance, organizational effectiveness, contractual requirements, and best practices.

Responsibilities include, but are not limited to:

Strategic Leadership:

As a member of the senior management team, this position is responsible for the direction of human resources, responsibility includes, but is not limited to:

• Working closely with the division’s Senior Leadership Team providing collaborative leadership in developing sound strategic policies, practices and responses to address the broad spectrum of HR programs, policies and employment issues based upon the current needs of the organization.


• Assessing the long-term needs of the organization and recommending organization development, planning and change, including anticipating and scaling HR processes to meet growth demands while mentoring HR team members. Continually being open and fostering organizational change as the needs of the university shift.


• Fiscal planning and management in the areas of Employment, Classification and Compensation, Benefits and Leaves Administration, Payroll, Budget Administration and Diversity, Equity, and Inclusion (DEI).


• Developing and recommending resources, strategies and techniques to successfully accomplish human resource initiatives.


• Creating an environment that is collaborative, customer service oriented, efficient, proactive and continually focused on business process improvement.


• Directly supervise management and lead employees. Carry out supervisory responsibilities in accordance with the organization's policies, procedures, and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; recommending personnel actions; addressing complaints and resolving problems.


• Prepare reports on a range of human resources subjects for consideration; Supervise the collection and analysis of employment, salary, benefit and assignment information for reporting purposes.


• Provide coaching and guidance to unit managers and supervisory employees in appropriate HR matters.


• Counsel and train management personnel and others on the relevance of federal and state laws affecting assigned functional areas.


• Advise employees on the interpretation and application of policies and procedures pertaining to human resources management.


• Provide direction in resolving personnel procedures and policies.

Human Resources Policy and Procedure Development:

• Acts as an internal consultant for development of policies and procedures and periodically assesses the congruency of current processes with current human resources management best practices. Researches and analyzes policies related to employment, working conditions and the health and safety of all employees. Assures campus policies and procedures do not conflict nor supersede existing regulations, codes, laws or labor agreements and provides best practice strategies and quality controls based on established metrics. Develops guidelines pertaining to employment and compensation processes.


• Develops campus policies and procedures within the context of CSU systemwide policies and procedures. Consultation with the CSU Chancellor's Office on these policies and procedures will be solicited as needed.


• Implement integrated comprehensive information technology systems.

Counsel and Advise Campus Management:

• Serves as a professional advisor and colleague with senior administrators within the Divisions and Colleges on workforce planning/analysis, talent management, compensation, and related activities to support and or enhance the operational effectiveness of these units. Provides guidance and assistance on technical procedures/policies and provides professional counsel on specific personnel matters. Evaluates alternative solutions, and exercises innovation and creativity in researching problems and considering different solutions.


• Directs the administration of labor-related administrative proceedings, including disciplinary procedures, and offers counsel on these issues to managers and supervisors.


• Manages and ensures compliance with the collective bargaining agreements for non-faculty employees as well as the administration of the Management Personnel Plan. Acts as a problem solver and confidant to all staff and management to resolve problems effectively.


• Other related duties as assigned by the Vice President, Human Resources. Direct areas of supervision may vary.

Minimum Qualifications: Required Education and Experience

• Graduate degree from a four-year accredited institution or equivalent.


• Eight years of progressively responsible experience in one or more of the functions of human resources management including at least three (3) years of senior-level human resource management experience.

License / Certification:

• Valid CA Driver's License.

Required Qualifications

Knowledge of:

• Demonstrated knowledge of systems, methods, and administrative procedures for planning, organizing, and directing human resource services and programs.


• Demonstrated knowledge and experience in human resources policies and laws.


• Thorough knowledge and understanding of fundamental concepts, practices, and procedures of human resources management.


• Comprehensive knowledge of the principles and practices of payroll, benefits, and compensation.


• Advanced knowledge of federal and state laws and regulations governing civil rights and employment.


• Knowledge of complex dynamics of human interactions in the workplace.

Skill in:

• Advanced interpersonal communication, leadership and motivational skills.


• Critical thinker who is a proven leader capable of developing and implementing innovative programs and initiatives that align with the university's mission and core values.


• Creative and strategic problem solver with exceptional conflict resolution techniques and management abilities.


• Sensitivity to individuals of diverse backgrounds and a commitment to promoting collegiality to a diverse working community.

Ability to:

• Actively communicate, inspire, and motivate all levels of staff.


• Manage, coordinate and balance many different functions. Determine relative importance of competing priorities, setting deadlines, and delegating projects accordingly in a timely and effective manner.


• Provide visionary leadership and motivation for creating a high-functioning human resources management team.


• Identify and critically assess data, and apply these data for the interpretation and implementation of personnel policies and procedures.


• Formulate innovative ideas and recommendations, and communicate decisions concisely and clearly in writing and verbally.


• Establish and maintain collegial and cooperative working relationships with administrators and staff employees.


• Motivate, lead, and direct the operations of a human resources department.


• Resolve conflict with tact and diplomacy.


• Prioritize human resource functions, determine the relative importance of selected duties, and establish deadlines.


• Effectively and professionally represent the mission and values of the University.

Preferred Qualifications

• Applicable Human Resources certifications.


• PHR/SPHR Certified.

Compensation and Benefits:

Anticipated Hiring Range: $6,563 - $15,833 per month

Classification Salary Range: $6,563 - $21,066 per month

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

 

Position Information:

Work status: Full-time/Exempt/At-will

Academic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.         

This is a full-time management (MPP) position.  MPP employees serve at the pleasure of the campus President.  MPPs do not serve a probationary period and never receive permanent status.

This position is a "designated position" in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ("Form 700") within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two calendar years following the appointment, subject to the Fair Political Practices Commission regulations.

MPP: First considerations will be given to candidates who apply by Monday, November 11, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

 

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Drivers License Check

Possession of a valid Driver's License is required.  Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Mandated Reporter

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Campus Security Authority

This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

 

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus.  See policy at  https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act