Job Title
Business Administrator II for University AuxiliariesAgency
Texas A&M University - Corpus ChristiDepartment
University ServicesProposed Minimum Salary
CommensurateJob Location
Corpus Christi, TexasJob Type
StaffJob Description
PURPOSE
The Business Administrator II reports to the Assistant Vice-President of University Auxiliaries. University Auxiliaries has oversight of Dining, Mail, Print, the Campus Store, SandDollar$, Campus vending, transportation, Housing business and finance operations, and parking. University Auxiliaries are responsible for managing an annual budget of over $25M as well as over $34M in contracts.
The Business Administrator II for University Auxiliaries provides support and manages a full range of business activities including reviewing and approving business documents and developing, monitoring, and reporting accounts, developing budgets, financial statements, and other quantitative data. The Business Administrator II is responsible for ensuring that University Auxiliaries under University Services follows university cash handling procedures and PCI compliance. It advises the Assistant Vice-President of University Auxiliaries in the planning and directing of departmental financial decisions. Oversee University Services departmental assessments including annual surveys and WEAVE reporting. University Auxiliaries has oversight of Dining, Mail, Print, the Campus Store, SandDollar$ ID, Campus vending, transportation, Housing business and finance operations, and parking.
DESCRIPTION
Functional Area 1: Administrative
Percent Effort: 55%
Serves as an approver and backup signer of vouchers and requisitions. Reviews and approves account reconciliations. Ensure that requisitions are submitted in a timely manner following state law and university procedures.
Oversees payment of accounts payables and invoices including contractor fees.
Prepares and analyzes business and financial reports and plans strategies for improving business operations. Makes recommendations and advises the Assistant Vice-President of Auxiliary Services.
Manages allocations and reporting on unit facilities, furnishings, and equipment.
Manages cash handling activities and unit capital equipment purchasing.
Works with the Assistant Vice-President and Assistant Directors in identifying business opportunities for university auxiliaries.
Assess housing and parking rates, print services, and mail services prices, analyze the market and make recommendations to auxiliaries and Housing leadership.
Manages personnel activities including preparing position analyses, updating position descriptions, and developing employment offers. Communicates with employees regarding personnel policies and procedures and identifies training needs.
Oversees University Services customer satisfaction surveys and university WEAVE assessments.
Participates in the hiring and training of subordinate business staff and student workers.
Plans, develops, implements, coordinates, and monitors programs or services.
Develops and recommends policies, procedures, and guidelines.
Interprets System policies and regulations and University rules. Develops complex administrative, financial, and statistical analyses and summary reports. Manages maintenance of business files.
Serves as office manager delegate. Implements and audits business procedures and trains staff on new and existing procedures. Establishes, implements, and audits unit procedures for university auxiliaries.
Participates in the hiring and training of subordinate business staff and student workers
Functional Area 2: Budget
Percent Effort: 30%
Assists in the development of annual budget documents for university auxiliaries.
Monitors and controls operating expenditures and makes projections.
Assists with the management of financial transactions, including assigning costs to appropriate accounts and projects.
Oversees annual fiscal year closing activities. Proposes solutions to complex financial problems.
Functional Area 3: Inventory
Percent Effort: 10%
Manages allocations and reporting on unit facilities, furnishings, and equipment.
Serves as accountability property officer. Serves as liaison with accounting, payroll, and procurement units.
Functional Area 4: Support
Percent Effort: 5%
Support University Auxiliaries operations
QUALIFICATIONS
Bachelor’s degree.
Six (6) years of related experience in accounting, or business operations.
At least three years of experience developing and managing budgets.
Knowledge of word processing and spreadsheet applications.
Ability to create and evaluate complex financial reports.
Excellent accounting and reconciliation skills.
Demonstrated supervisory skills.
Interpersonal and communication skills.
Planning and organizational skills.
Ability to multitask and work cooperatively with others.
Ability to work with wide groups of people and be helpful, respectful, approachable, and team-oriented.
Ability to build strong working relationships and a positive work environment.
PREFERRED QUALIFICATIONS
Master’s Degree and/or Certified Manager certification
Experience managing business operations: reporting and the annual budget process, preferably with the Texas A&M University System.
Experience using FAMIS, AggieBuy, Canopy, Concur, Workday, Laserfiche, Business Objects, etc.
Experience in leading meetings with internal and external customers. Experience in supervising professional business staff.
Experience in data analysis and/or financial reporting in organizations with expenditures of over $20M.
SALARY $55,000 - $75,000 (Dependent upon education and experience.)
$4,583.34 - $6,250 Monthly
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.