Contract Administrator

About Us

Harris HMC is a privately owned, integrated construction and services group, delivering high quality projects and services to the commercial construction industry since 1984. The groups’ end to end capability covers the full asset lifecycle with our three divisions, Construction, Services, and Group Services, specialising in the construction, fit out, refurbishment and maintenance of diverse structures and facilities across metropolitan and regional Victoria. We are a large company with a small business culture – real people with true dedication to meeting our commitments and building long term partnerships.

The Opportunity

Be part of our Top 1% vision.

Due to ongoing success in our Construction division is looking to expand to include a additional Contracts Administrator. As a Contract Administrator you will work on projects ranging from $100k through to $30M+. This role could also be ideal for established Project Coordinator looking to transition into a Contract Administrator role as this team pride themselves on their ability to provide that mentorship and guidance to transition you into a Contract Administrator capacity.

What we’re looking for

• Tertiary Degree, Diploma or relevant industry experience.
• At least 2 years’ experience in contract administration role.
• Sound understanding of finance, contract law and various standard forms of contracts.
• Developed communication and negotiation skills.
• Knowledge of CHEOPS or any similar accounting/project management system.
• Robust negotiation, time management skills and attention to detail
• Ability to problem solve, plan ahead and mitigate risks
• Positive, proactive, passionate and eager to learn and succeed.

What you'll be involved in:

• Ensure accurate and current information is available on each project, through maintaining all project registers.
• Assist in preparation of monthly cost-to-complete and progress claim forecasting
• Assist in the budget proving process, including programme and labour plan, and risk register.
• Assist Project Manager resolution of head and subcontract variation claims.
• Assist Project Manager in preparation, submission and approval of contract documents (VQ, EOT, NOLD, RFI, etc).
• Assist Project Manager in assessment of subcontractor and supplier payment claims against cost-to-complete, and process for payment in timely manner.
• Ensure paperwork and contracts are sufficiently detailed and prescriptive regarding programme requirements.

Why we think you’ll love working here

We’re a team of committed talented and real people driven by excellence who are real, proud, and ambitious.

We’re a large company, with a small-business culture: We’re a bit unique like this. While we might be large, everyone is empowered to deliver and we take real pride in getting the job done, it’s the ethos on what we were founded.

You will sharpen your tools: We really do live and breathe our values, and this is the first one. You will learn lots here, and we’ll learn lots from you. We all keep our skills fresh; we challenge each other to do better, and we share our learnings.

We’ve got your back: This is another of our values and inherent in our culture. We work and grow together and lift each other up, we all pitch in, we value diverse thinking, and we have fun along the way.

We’re a friendly bunch: We work hard but understand how essential work/play balance is. There are regular morning teas, BBQ’s, company-wide fun days and other opportunities to have fun along the way.

We care: Our people are our business. We are committed to supporting the personal, financial and health and wellbeing of our team through a variety of perks, benefits and policies such as discounted health insurance, paid parental leave so you can care for your little people and our Flex For Me Policy for genuine work life balance.

How to apply

Harris HMC is an equal opportunity employer and embraces diversity. We encourage all interested applicants to apply however only applications with the right to live and work in Australia will be considered for this position.

If you want to talk further about this opportunity before applying, please contact our People & Culture team at people-culture@harrishmc.com.au

Otherwise, please click ‘Apply Now’ with your resume and a cover letter detailing what we’ll love about you. We’ll respond to every applicant.

Thanks for considering us. We hope you’ll join us on our journey to be a Top 1% business in the building industry.