District Administrator II

General Summary

The District Administrator II is responsible for the administration and processing of contracts, invoicing, work records, personnel files and associated documents.

Essential Job Functions

• Maintains a safe, secure and healthy environment by adhering to Company/Customer safety standards and practices and to legal regulations, alerting others regarding potential hazards or concern
• Adheres to and is a champion of TEAM’s Core Values
• Prices work packages upon completion of a job, calculating base wage build ups, minimum charges and points out issues with project profitability if necessary
• Communicates with vendors to ensure costs are recorded within the appropriate fiscal period, and intercompany support groups to ensure costs are recorded for equipment rental, engineering are accurately reported in a timely manner
• Creates customer invoices in AX, ensuring compliance with company standards and providing as much detail as possible
• Understands customer requirements and ensures the invoice and backup documentation is provided in accordance with customer expectations
• Enters required information into customer invoice portals and manages customer TRACK (or similar) systems and reporting requirements
• Ensures timely invoicing resulting in improved DSO and company cash flow
• Evaluates unbilled transactions to ensure all transactions marked billable are truly billable and accruing with the correct values
• Manages all vendor transactions and ensures vendor invoices are promptly processed as AP journals or invoices against a purchase order
• Processes P-card invoices, ensuring those invoices are reconciled in AX and JP Morgan on a monthly basis
• Provides Corporate with adequate documentation to support vendor invoice payments
• Updates AX Collections activity logs with customer feedback notes, promptly crediting and rebilling problematic invoices
• Responds to center-led inquiries regarding unacceptable District DSO, invoices over 360, etc.
• Ensures inventory is properly expensed to each project
• Places and/or processes intercompany inventory purchase orders and inventory transfers
• Assists Operations with cycle count process as needed
• Evaluates on-hand inventory at month-end to ensure no items were missed when inventory was allocated to projects

Job Qualifications

• High school diploma or equivalent required
• Three (3) to five (5) years of experience in an administrative role
• Proficient with Microsoft Word, Excel and PowerPoint preferred
• Experience with Microsoft Dynamics AX a plus
• Travel requirement 0% - 25%

Work Conditions

• Position is located at the District office
• Work is conducted in a semi-private office/cubicle setting
• Days and hours of work are Monday through Friday 8:00 am to 5:00 pm. Some flexibility in hours is allowed, but the employee must be available during the core work hours of 9:30 am to 3:30 pm

Physical and Mental Requirements

• Ability to lift and carry 25 pounds
• Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively
• Ability to sit for prolonged periods of time with or without reasonable accommodation
• Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties
• Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations

TEAM provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.