Job Purpose and Summary
The Finance Administrator / Bookkeeper is responsible for the preparation and maintenance of
financial records and reports. S/he provides financial support to the CEO/COO through bookkeeping, payroll, banking and reporting.
The Finance Administrator / Bookkeeper maintains all
necessary and appropriate records, files and processes to ensure the smooth and compliant financial
operation of the organization, focusing on accuracy and transparency.
Duties and Responsibilities
Bookkeeping
- Prepare General Ledger and supporting accounts within Sage Intacct accounting
system
- Prepare Accounts Payable files and process checks for signing and distribution
- Reconcile all accounts and prepare financial statements, including Balance Sheet, Revenue and
Expenditure, Performance to Budget / Variance and Cash Flow
- Maintain financial records and filings
- Follow up with open invoices as needed
- Maintain records for taxable benefits
Banking
- Reconcile bank accounts monthly
- Monitor cash flow and cash management
Reporting
Reporting
- Prepare monthly Financial Statements
- Prepare year-end information for the accountant
- Prepare audit documentation if and when required
Requirements
KNOWLEDGE, SKILLS, AND ABILITIES:
- High School education,
computer processing skills, general accounting and bookkeeping training,
record keeping practices and training, or related job experience of
greater than two years in a similar position.
- Ability to
perform mathematical calculations accurately, including percentages,
fractions, decimals, and simple mathematical formulae.
- Ability to
solve practical problems and follow written, verbal or other instructions
with several concrete variables.
- Attention to
detail and the ability to organize complex information neatly and
accurately.
- Ability to
compose original correspondence, write reports, have effective interaction
with people, and to communicate ideas and receive and process information
from others.