Legal Assistant (Business Law)
We are looking on behalf of our client, for a Legal Assistant to support the Business Law Department. This nationally and internationally renowned firm is recognized for its expertise in the field of business law and offers a dynamic, collaborative work environment focused on professional development.
What is in it for you:
• Competitive salary: Between $68.000 and $77.000 per year.
• Permanent, full-time position: 35 hours per week.
• Flexible schedule: Monday through Friday, with possible work hours from 8 am to 4 pm, 8:30 am to 4:30 pm, or 9 am to 5 pm.
• Hybrid work: 3 days in the office and 2 days working from home. Wednesday is mandatory in the office with the freedom to choose the other two days of presence.
• Group insurance: Comprehensive coverage including dental care, glasses, and mental health support up to $3,000, with family coverage fully funded by the employer.
• Wellness program: Reimbursement of up to $750 for teleworking equipment (headphones, Apple Watch, etc.).
• Training: $700 reimbursement per year for professional development and in-person training 4 days a week.
• Retirement savings plan (RRSP): Employer contribution of 2% after one year of seniority.
• Vacation: 4 weeks of leave from the start, prorated to the months worked.
Responsibilities:
Document Management and Secretarial Work
• Draft, correct, transcribe, and format various legal documents (correspondence, opinions, procedures, agreements, briefs, articles).
• Compare documents using Workshare and ensure physical and electronic filing of files.
• Photocopy, scan, and organize necessary documents.
• Manage mail (opening, distribution, tracking, and responses).
• Conduct searches in internal databases (MCDM, Intranet).
Administrative and Organizational Support
• Schedule and manage the calendars of professionals, including appointments, meetings, and videoconferences.
• Organize travel, including booking hotels, restaurants, transportation, and meeting rooms.
• Prepare and coordinate documents and approvals for conferences, seminars, and training, including budget follow-ups and reimbursement requests.
Communication Management
• Answer phone calls and ensure effective follow-up on messages.
• Manage emails in Outlook: electronic filing, printing, and compilation of required documents.
• Maintain smooth communication with clients and other legal professionals.
File Opening, Updating, and Archiving
• Conduct conflict searches and create new files in internal tools (NBI).
• Manage the filing of active files and prepare for the archiving of inactive files.
What you will need to succeed:
• 5 years of experience in a similar legal position.
• Experience with Microsoft Office tools (Word, Outlook, PowerPoint).
• Ability to handle multiple tasks simultaneously in a demanding environment.
• Excellent precision and attention to detail.
• Ability to manage multiple priorities efficiently.
• High level of autonomy in task execution and problem-solving.
• Strong organizational skills to structure and prioritize work according to schedules.
• Proficiency in written and spoken French, and a good knowledge of English, to effectively communicate with a diverse clientele and handle documents in both languages.
Why Recruit Action?
Recruit Action (agency permit: AP-2000003) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.