Legal Research Assistant

Job Posting Title

Legal Research Assistant

Agency

695 OKLAHOMA TAX COMMISSION

Supervisory Organization

Administration

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

Why you’ll love it here!

TRANSPARENCY. FAIRNESS. COMPLIANCE. The Oklahoma Tax Commission is committed to leading Oklahoma with unparalleled customer service. Our mission is to promote tax compliance through serving taxpayers with transparency and fairness in administration of the tax code and unparalleled customer service.Check out our About Us page to learn why we are passionate about tax compliance and believe it is the career for you!

There are perks to working for the OTC. We know that benefits matter, and that is why we offer a competitive benefits package for all eligible employees:

• Generous state-paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• A Retirement Savings Plan with a generous match.
• 15 days of paid vacation and 15 days of sick leave for full-time employees the first year.
• 11 paid holidays a year.
• Paid Maternity leave for eligible employees.
• Employee discounts with a variety of companies and venders.
• A Longevity Bonus for years of service.

GENERAL FUNCTION

The Legal Research Assistant will be assigned responsibilities involving legal research work, investigating facts and preparing documents to provide technical legal assistance to all Attorneys within Legal Division of the Oklahoma Tax Commission.

TYPICAL FUNCTIONS

The functions performed by employees in this job family will vary by level, but may include the following:

· Performs administrative and secretarial support for attorneys; composes and prepares various legal documents, correspondence, and forms.

· Researches legal data; prepares rough drafts and/or final forms of briefs and arguments.

· Conducts field investigations to ensure accuracy of data and facts.

· Locates and assembles legal material for use in docketing of cases.

· Assists attorneys in the preparation and filing of court actions.

· Answers inquiries concerning legal issues from the public and agency personnel.

· Develops and maintains files on research resources; maintains law library.

· Screens phone calls and receives visitors; processes mail and payments received; provides information or refers requestor to appropriate official; disposes of routine matters.

· Assists in projects as assigned.

COMPLEXITY OF KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge, Skills and Abilities required include knowledge of legal procedures and documents; of the sources of information used in locating records and persons; of legal report writing techniques; and of legal terminology. Ability is required to conduct legal research; to prepare materials for use in court; to evaluate, summarize and report results of research; and to establish and maintain effective working relationships with others.

Knowledge of

· Business English and arithmetic

· Computer technology principles, terminology, and automated systems

· Office practices

· Complex records maintenance

Skills in

· Operate standard office equipment

· Interpersonal skills

· Computer and applicable software use

· Proficient in Microsoft Office programs

· Exceptional attention to detail

Ability to

· Edit and correct rough copy

· Handle confidential work with tact and discretion

· Make routine decisions in accordance with agency policy

· Deal tactfully with the public

· Establish and maintain effective working relationships with others

· Follow oral and written instructions

· Communicate effectively, both orally and in writing

· Work effectively in a fast-paced environment

· Prioritize tasks to meet deadlines

· Prepare complex legal documents and forms

LEVEL DESCRIPTOR

The Legal Research Assistant job family consists of only one level and incumbent employees will be responsible for performing all functions associated with the position.

MINIMUM QUALIFICATIONS

Education and Experience requirements consist of completion of eighteen semester hours from an accredited school of law; or completion of an American Bar Association approved legal research assistant program; or completion of a bachelor's degree in legal studies.

PREFERENCE STATEMENT

Preference may be given to applicants who have at least 2 years of experience as a legal secretary.

SPECIAL REQUIREMENTS

This position may require occasional travel. Applicants must have reliable transportation and be willing and able to perform all job-related travel. Possession and maintenance of a valid Oklahoma State Driver’s License is also required.

Core work hours for the Tulsa office of the Oklahoma Tax Commission are Monday through Friday, 8:00 a.m. to 5:00 p.m. This schedule may require minor flexibility based on the needs of the agency.

Telework may be required based on the needs of the agency, division, and section. If applicable, applicant must be willing and able to work BOTH on-site and telework at an off-site location, generally in the applicant’s home. Applicant must have a secure internet connection and a dedicated telephone (landline) or smart phone device during scheduled working hours.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.