Office Administrator

The Opportunity:

WSP is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic Office Administrator who will be integral to creating a great first impression for our staff and visitors for a temporary position 6-month in our Dartmouth office.

As an Office Administrator, you will value the importance of maintaining an organized, efficient office environment on behalf of your colleagues. You will be a stand-out brand ambassador for WSP, ensuring a welcoming environment for staff, vendors and visitors alike.

This is an opportunity for an Administrative Specialist who is keen to develop a career in Office Administration, working in a fast-paced, demanding environment where your efforts will contribute to the success of one of Canada’s leading Engineering firms.


Why choose WSP?

• We value and are committed to upholding a culture of inclusion and belonging


• A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.


• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.


• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.


• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAreWSP

What you can expect to do here:

• Welcome and direct clients and visitors in a cordial and professional manner.


• Answer phone calls through the MS Teams Platform and respond to maintenance, security requests.


• Maintain, reserve and help clean clients’ front of house conference rooms, supporting client catering requests.


• Monitoring logbook, issuance of visitor badges and office supplies also inclusive of providing workstations, staff lockers, and directions to parking of personal and company vehicles.


• Support Facility team with service request management of all offices.


• Maintain a clean, tidy, safe and functional reception area.


• Manage distribution and collection of mail and packages, as well as invoices and cheques. 


• Maintain floor plans for employees. Use of Flowscape in certain offices.


• Provide general administrative support, as time permits or as requested by the Senior Facilities Administrator.


• Front of house Coffee station management.


• Support the user experience of visitors, that is; WiFi, monitors, connections.


• Management of office supplies, including ordering, if applicable.


• Enter in the service requests log, any walk-in complaints.


• Fire warden


• Other assigned tasks;

What you’ll bring to WSP:

• More than 1 year of experience in reception/or standard.


• Your physical attendance at the office is required during weekdays


• Excellent communication and interpersonal skills, and a professional way of making calls.


• Ability to be proactive and provide courteous and prompt service to our clients.


• Able to handle sensitive and confidential information.


• Be flexible and able to multitask in a team environment.


• Have an intermediate working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.


• Willingness to be First Aid/ CPR and Fire Warden trained.

 #LI-Onsite