Staff Accountant

White Flower Farm in Torrington, Connecticut is seeking a Staff Accountant. The Staff Accountant is a full-time, salaried, benefitted position working Monday through Friday, from 8:00am to 4:30pm. There is a possibility of a hybrid work schedule upon completion of training.

Summary:

The Staff Accountant prepares financial reports, financial statements, analyzes financial data, and ensures financial compliance. The Staff Accountant maintains and executes a variety of financial procedures, including month-end and year-end closings, accounts payable, accounts receivable, sales tax returns, general ledger entries, budgeting, forecasting, bank reconciliations, and ensures timely and accurate weekly payroll process.

Essential Responsibilities:

• Accounting and Reporting
  
  
  
  • Coordinate monthly accounting close process, including COGS, various journal entries and reconciliations required to ensure timely and accurate preparation of financial statements
  
  
  • Provide analysis of variance from actual result to plan and prior year
  
  
  • Prepare financial statements for the Controllers review including comparisons to budget, forecast and prior year
  
  
  • Reconcile all bank accounts on a weekly basis, cross reference daily cash transactions with bank statement and clear checks in QuickBooks.
  
  
  • Assist or provide backup for cash deposits and daily store tracking.
  
  
  • Reconcile balance sheet accounts monthly
  
  
  • Prepare and maintain fixed asset system, track capital expenses and project schedules
  
  
  • Prepare annual declaration of personal property for two locations
  
  
  • Oversee accounts receivable accuracy compiling data from various sources and prepare journal entries for sales, revenue, refunds, and cash
  
  
  • Reconciliation of semi-annual physical inventory
  
  
  • Prepare schedule to amortize inventories according to generally accepted accounting principles and prepare journal entries for general ledger input.
  
  
  • Maintain Prepaid and Deferred Expense schedules of other prepaid and deferred expenses such as catalog, nursery fuel and propane usage, plants and liners, and insurance.
  
  
  • Track special sales and other revenue.
  
  
  • Provide backup for AP, Daily Sales, Daily Orders and Weekly Operating Statements.
  
  
  • Assist in the annual audit process
  
  
  
  

• Budget / Forecast Process
  
  
  
  • Participate in the annual budget and quarterly forecast process
  
  
  • Prepare and distribute templates for budgets and quarterly forecasts
  
  
  • Complete roll up of budget and forecast input from department managers
  
  
  • Review for accuracy of changes year over year
  
  
  • Prepare and distribute monthly departmental actual performance versus budget or forecast for managers review and assist with correcting any misclassified invoices and variance analysis
  
  
  
  

• Payroll Process
  
  
  
  • Weekly payroll processing which includes creating and uploading payroll files, preparing schedules for Workers Compensation, Departmental Insurance Allocation, and Payroll Tax Clearing Accounts according to generally accepted accounting principles and prepare journal entries for general ledger input.
  
  
  • Manage all payroll functions including weekly payroll batch, setup of new employees for wages, payroll taxes and all deductions, seasonal layoffs, and termination paperwork.
  
  
  • Tracking laid off employees enrolled in the companys medical insurance and invoice them upon returning to work for unpaid benefits while on layoff.
  
  
  • Assist HR Manager with administrative tasks, special projects, and work together to ensure that insurance and benefit invoices are in line with payroll deduction setup.
  
  
  
  

• Sales and Use Tax
  
  
  
  • Oversee Sales and Use Tax return process
  
  
  • Monitor state requirements and changes impacting nexus
  
  
  
  

• Product Cost and Pricing
  
  
  
  • Assist in the cost roll up and pricing for seasonal product offerings
  
  
  • Prepare files for database upload necessary for catalog and website
  
  
  
  

• Grant Focal-Point
  
  
  
  • Grant writer and research coordinator
  
  
  • Work with the USDA representative to identify grant opportunities for White Flower Farm
  
  
  • Act as liaison between the USDA, general contractors, and White Flower Farm resources when tracking projects funded with grants
  
  
  
  

• Other Duties
  
  
  
  • As necessary, assist other accounting staff to cover for absences and vacations. Volunteer time for company events
  
  
  • Work with department managers and utilize available data to identify cost improvement opportunities through process efficiency gains and cost reductions across all departments
  
  
  
  

Required Skills

• Attention to detail; accuracy, ability to complete assignments independently


• Excellent communication skills


• Ability to adapt to changing priorities


• Ability to maintain the highest level of confidentiality

Position Requirements

• Bachelors Degree in Accounting or Finance


• Three years of relevant experience


• MSOffice, Advanced Excel skills required


• Excellent presentation skills


• QuickBooks experience desired